Go to Data and select Accounting Policies.
The available accounting policies are shown on the left hand side of the screen, and you can click Add Policy to add to this list.
When you select a policy, the detail is shown on the right hand side, with fields summarised below:
Policy Name
The first field contains the name of the policy. The name of the policy is an internal reference to help users identify the content of the note. For example, the default policies have a note called Property, Plant & Equipment (Tax Basis) and Property, Plant & Equipment (Directors Basis) which are used to identify notes that both cover Property, Plant & Equipment but word the policy differently.
Default Policy
The Default Policy tickbox specifies whether, on creation of a report template, this policy is selected. At the time of saving the template the user can change whether or not the note is included, but this default policy ensures it is included or else excluded by default.
Add Paragraph
This will add a new paragraph line to the bottom of list of paragraphs.
Title
The bold text at the top of the paragraph list is the title. The title is what actually appears as the 'name' of the note in the financial statements.
Paragraph
A paragraph contains the text that will be included in the Notes to the financial statements in it's own paragraph. Simply type in the text that you wish to appear in the note.
Because the text is pasted into Excel, you can use Excel based formula's to form the text. To create a formula based paragraph, start the paragraph with the '=' sign, and surround any literal text with quotation marks. For example:
="My paragraph text"
You can use this in combination with named ranges to automate the text. The available Excel based Named Ranges include:
| Name | Example | Description |
| ClientName | Demo Company Pty Ltd | The legal name of the client |
| Owner | Shareholders | Either a singular or plural term for the owners of the client |
| Responsible | Directors | Either a singular or plural term for the persons related to the client who take responsibility for the report |
| Extension | of Demo Company Pty Ltd | The legal name of the client with 'of' appended |
| Possessive | have | If the 'Responsible' field is plural, it will be 'have', if it is singular, it will be 'has' |
="It was agreed by the " & Responsible
You can add many combinations of fields and literal strings together by combining them with ampersands, and ensuring literal text is surround by quotation marks, for example, to get "It was agreed by the Directors of Demo Company Pty Ltd that the policy for accounting for taxation..." would look like:
="It was agreed by the " & Directors & Extension & " that the policy for accounting for taxation..."
Note, if the text in between two quotation marks exceeds 255 characters, the text will need to be broken into two strings and separated by an ampersand, as follows:
="First half of my very long string is joint to " & " the second half of my very long string"